In a new initiative, launched in June 2023, Members of The Cambridge Business and Professional Club are invited [and encouraged!!] to join the Committee and to contribute to the continued wellbeing and growth of the Club via one of the roles outlined below.
Time Commitment – Each role isn’t expected to take more than an hour per week and the Committee usually meets just once per month for an hour.
If you would like to join the committee please email cbpcevents@gmail.com…
- If before 29 June 23 – then, at the AGM [details for the AGM video call here] you can be elected the committee for the coming year.
- If after 29 June 23 – then Committee can co-opt you
We hope you can bring your skills and experience to help this phenomenal Club continue to flourish.
President
- To manage club committee and general meetings: to ensure that the committee runs effectively as a team and is able to manage the running of the club.
- Ensure committee members fulfil their responsibilities to the club
- To conduct meetings in a manner that enables everyone to have their say and to move to a vote if necessary.
- To ensure that decisions taken by the committee are carried out. Work with the Secretary in preparation of meeting agendas.
- To represent the club and to promote the club to outside bodies, other clubs and to members: to act as a focal point for information and encourage participation in all club activities and events.
- Encourage and welcome all members of the club. Ensure that the rules of the club and affiliated bodies are followed.
- Liaise with the Club Secretary in preparing agendas, making sure that all current issues are covered
- Ensure that the club has an appropriate up-‐to-‐date Constitution and Disciplinary Procedures
- Liaise with the Treasurer to ensure that any financial documents are ready for the meeting
- Ensure that all relevant documents are either circulated to participants in advance or are to hand at the meeting
- Be diplomatic and smooth over differences of opinion if they arise
- Make sure that any necessary decisions are taken with a vote if needed. If votes are divided equally, the Chairman may have the casting vote
- Summarise decisions and action points at the end of the meeting
- Delegate duties as appropriate to follow committee members /club members/sub-‐groups
Vice President
- Support the President and carry out duties in their absence
- Support the Events Coordinator and carry out duties in their absence
- Encourage all members to participate in events
- Assist Marketing Coordinator by contributing to communications – newsletters, social media, website etc
Treasurer
- To monitor club expenditure, managing the club funds and bank account.
- Keeping an accurate and true record of all transactions and pay all bills and expenses in a timely manner.
- At each committee meeting provide a monthly financial summary; to include membership payments, outgoing expenditures and incoming payments.
- Working closely with the Membership Secretary, collect annual subscriptions and manage the payment of EA membership.
- At year end, produce a financial report, independently audited, to be presented at the AGM.
Secretary
- To plan and organise committee meetings and general club meetings; call for the next meeting including collating and distributing of agenda items and club calendar pre-‐meeting.
- In a timely manner, write and distribute meeting minutes and action plan of the meetings held.
- To organise the AGM agenda, related papers and committee elections and to ensure the relevant papers are distributed in advance.
- Keep ‘safe’ permanent records (paper/electronic) of AGM and committee meeting minutes and to ensure that the club constitution is up to date (up to date version must be displayed on the clubs website) and in force.
- Ensure that meeting minutes (general and annual) are uploaded onto the member’s area of the clubs website, for transparency.
- Receive and process club correspondence accordingly, acting as the central point for all club correspondence and liaising with outside organisations
- Manage general meetings and annual general meeting’s dates and venues
Membership Coordinator
- Membership Database – ensure members details are up to date and an accurate
- Membership Directory – ensure the website’s Membership Directory is always current and up to date
- Membership Subscriptions – issue new member subscriptions and manage all annual renewals
- Assist Marketing Coordinator by contributing to communications – newsletters, social media, website etc
- Respond to requests for information from potential members
- Send ‘welcome’ email to new members
- Arrange for the President to meet new members at their first event
- Update the Committee regularly with membership numbers and members’ contact details when/where applicable
Marketing Coordinator
- Ensure all communications conform with Club Constitution and Club Brand Guidelines
- Manage and ensure timely communications – newsletters, social media, website etc
- Manage and Develop Website
- Increase membership inline with Club Constitution
Events Coordinator
- Organise events – dates and venues
- Oversee events
- Ensure the website’s events page is up to date
- Assist Marketing Coordinator by contributing to communications – newsletters, social media, website etc
- Make regular announcements at events to keep the members informed of events and other relevant information
- Encourage all members to participate in events
- Recognise and announce particular achievements at events
- Ensure safeguarding of school age attendees
- Be aware of health and safety issues, ensuring that event are in a safe and appropriate environment
Speaker & Charity Coordinator
- Act as the main point of contact for speakers and charities
- Arrange speakers for lunch events
- Arrange Charity of the Year to be announced at December lunch events and be guest of honor at December Lunches, the Summer Garden Parties and Annual Dinners
- Manage charity collection at the 3 events listed above
- Assist Treasurer with transfer of collection at events to the Charity
- Assist Marketing Coordinator by contributing to communications – newsletters, social media, website etc